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Dec 4
Call Center Attrition: Be Sensitive and Take Action!

Everyone knows this is the most talked about topic in any call center, wherever your center is located.  I’m sure executives have researched, discussed this in forums and even hired experts to reduce attrition.

I QUIT

We all know what the most common reasons are, either you get it from employee surveys or exit interviews (if you are lucky to even get the true reason).  I’ve seen attrition reports done in different frequencies (daily, weekly, monthly and yearly).  Even Six Sigma was used to determine the “root cause".

Now you have all the data, one thing I’ve noticed is that people talk about it but seldom take action.  Planning is done but it usually stays in a presentation somewhere and buried until it is the hot topic in the meeting. 

Yes, we can roll out incentives but we all know this is short term and costly to the company.  This also results to wrong behavior because agents only stay because of the money and motivation is not long term.

I say, “Stop and don’t complicate things!”  It’s not really hard to decrease the fall outs.

Here are some steps you can take:

  • What you should do is to pay attention to the warning signs.  Don’t wait for them to be part of a statistic.  Prevention is the key.  Start with the supervisors.  Be aware of what the agents are going through.  If you think they are starting to complain or even show a sour face, then start talking to them.
  • If you think that you might have an agent that might attrite, sit them down and talk to them.  List down the reasons and create an action plan...together.
  • Fix the problem immediately.  If you don’t know what to do next, talk to your manager.  Find a solution and focus on motivating the agent.

Remember: Be sensitive to the warning signs and ACT on it immediately. 

Very simple things but it has worked time and time again.


9 Comments/Trackbacks




One thing that I know works is promoting employee engagement. It's a good thing you posted this because I was writing something in relation to this. The post came in right on time so I could link it. Thanks!

I agree Jam - pay close attention to warning signs and you're likely to lose far fewer employees.

Scary image!

Hi LJ - well great minds think alike. :-) Ahhh, yes, employee engagement, clearly something not all call centers have done. I'm hoping that this would spark an interest for management, don't you think?

December's over and I've heard news that our bi-lingual reps are planning to jump ship as the new year comes. I've gently confronted them and they honestly answered me back, YES. Their reason? Their peers who have jumped from our province-based company to Manila call centers were getting 3-4 times what they are currently getting. Very lucrative for them so I told my boss about it and her answer was, we route our Spanish calls to our Affiliate company in South America so we won't have to waste $$ to hire Spanish speaking reps from Southern Philippines and have them jump ship after their contract... double ouch...
She has a point, but it still doesn't address the (our) i$$ue.

(sigh!)

As long as this industry is still in its infancy, there will be no significant decrease in attrition regardless of whatever strategic or tactical actions any company might take.

Once this industry reaches its maturity, meaning, both the average age of the employees and the industry experience reaches 'maturity' level, (maybe 7 to 10 years from now), we might see a plateau in the attrition level and a downward slope from then on.

But that doesn't mean we should sit down and do nothing. Key elements here are:

1) Create great environment for the staff (comfortable work facilities, good corporate culture, etc)
2) Continuously train supervisors and managers (both hard and soft skills)
3) Provide competetive compensation (meaning: offer salaries and benefits that would be similar or equivalent to what the employee might get in another company doing similar work)
4) Open communication both horizontally and vertically

But two critical elements:

1) Take out irresponsible, incompetent and unprofessional supervisors and managers (one bad supervisor can cost you an entire team)

2) Take out irresponsible, incompetent and unprofessional employees (they spread negative and cynical behavior)

I'd like to add: Case to point - Maturity of the industry and its employees

Many are saying it's the pay. Question: In local Philippine banks, why is it that though the average pay of employees and managers are well below that of average pay of employees and managers in the call center industry, the employee attrition in local banks is very low compared to the call center industry.

Simply it's the maturity level of both the industry and its employees.

» Highest Agent Attrition: Nursing Students and Workers from CallCenterScript
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» Global Call Center Project: Perspectives on Management and Employment from CallCenterScript
The report is comprehensive, yet it is concise and offers a simple analysis of its findings.  It summarizes the most important aspects in the business that focuses on management and employment practices across Asia, Africa, South America, North Am... [Read More]

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